Records Management
Records management is the administrative term for the process of:
- the maintenance of currently-active, administratively-useful, public records;
- the disposition of public records that no longer serve administrative, legal, fiscal, or historical purposes; and,
- the preservation of those records that have historical value or that must be preserved by law or for other reasons.
At Virginia Commonwealth University, records management is governed both by the state records management program (Public Records Act in the Code of Virginia), and by VCU's Standard for Records Management. Responsibility for the state records management program under the Public Records Act is given to the State Library Board, which delegates the operation of the program to the staff of the Library of Virginia in Richmond. Each state agency is required to designate a records officer/records manager to be responsible for the operation of the records management program at that agency.
R. Scott Davis is the VCU Records Officer (8-2103 or by email at rsdavis@vcu.edu )
The VCU Records Officer must sign the original RM-3 (line 8) prior to the destruction of records (send the form via campus mail to Scott Davis, Box 843030).
The approved form will be returned to you. Once the documents have been destroyed, please sign line 9 and mail the original RM-3 to the Library of Virginia
Additional information and procedures for records management and disposal may be reached from links on this page. You may also view the Basic Records Management PowerPoint presentation.
