Requests for Email Data

Requests may be submitted for access to email data.  

FOIA related requests:

Freedom of Information Act requests for data, that may be contained in VCU email accounts, must be forwarded to University Public Affairs for review and approval. They will coordinate any request with the Director, Collaboration Services. 

Investigative requests:

Investigative requests for access to email data that may be contained in accounts located on the VCU Google Apps Domain(s) must be sent to the Director, Application Services, Technology Services, R. Scott Davis, for review and approval. The Director will coordinate these requests with the University Counsel's Office and Audit and Management Services.

Departmental transfer requests:

Upon notification of employee departure, the department should work with the employee to transfer ownership of shared calendars and Google Drive documents to another employee or a generic departmental account.  The Closing your Google Account document may assist.  If this exchange of ownership is not or cannot be completed before employee departure, a request to transfer data to a departmental generic account may be sent to the Director, Application Services, Technology Services, R. Scott Davis, for review and approval.  This request must originate from the Dean or equivalent administrative position.

Special requests (interim currently under review):

University email accounts belong to the Commonwealth of Virginia.  Access to email accounts or data from email accounts due to special circumstances which could be requested due to death or other special circumstances should be made through the Office of University Counsel for faculty/staff accounts or the Division of Student Affairs for student accounts.

 

 

This article was updated: 04/16/2019