Scheduler Appointment Group
You can create appointment groups in the Scheduler. Appointment groups create a block of time where students can meet with you. Students can sign up for appointment times in their own calendars.
Appointments display in your calendar after a student or group has reserved a time slot. Appointment details are also included when you export the calendar using the Calendar feed.
Notes:
- If user participation is limited to dates between the course start and end dates, Scheduler events cannot be edited or deleted after the date the course ends.
1. In Global Navigation, click the Calendar link.
2. Click any date on the calendar to add an event [1]. Or, click the arrows next to the month name to navigate to a different month [2] and select a date.
If you don't want to manually locate the date, you can click the Add icon [3].
Before adding appointment groups, you must select the at least one course calendar to display [4].
3. Click the Appointment Group tab.
4. Type the name of the appointment in the name field [1]. Type the location of the appointment in the location field [2].
If you've previously created an appointment group in the Scheduler, you can view and edit existing appointment groups. You can also view and edit individual time slots in an appointment group, including users who have signed up for each time slot.
1. In Global Navigation, click the Calendar link.
2. Locate the appointment group in your calendar. Appointment slots that have been reserved are shown in a solid color.
3. To open the appointment group, click any time slot in the appointment group [1]. In the appointment window, click the Group Details button [2].
4. In the appointment group page, you can view the course associated with the appointment group [1], and you can edit the group details.
For each appointment group, you can edit the name of the group [2]. You can add new appointment group sets and additional time slots to the entire group [3], and you can add or modify the assignment group location [4], group details [5], and group options [6].
Note: If you want to edit or delete existing time slots, you can edit individual time slots in the calendar.
View Appointment Slots
At the bottom of the Appointment Group details page, you can view all appointments in the group [1]. Each time slot shows the date and time and whether or not the time slot is available. You can also view the name of each student who signed up for the time slot.
If a time slot has been reserved by a student but also includes the word Available, the time slot includes an additional slot that can be filled by another student.
If you want to send a message to students in the appointment group, click the Message Students button [2]. You can send a message to all users in the appointment group, users who haven't signed up for a time slot, and users who have signed up.
When messaging students, messages are sent as a group message. However, if your message includes over 100 recipients (including you as the sender), messages will automatically be sent as individual messages.
Manage Appointment Group
To delete the appointment group, click the Delete Group button [1]. Please note this option does not provide a warning and cannot be undone. Deleting the group will also delete any appointments that have been reserved by students.
To cancel changes in the assignment group, click the Cancel button [2].
To save changes in the assignment group, click the Save button [3].
Manage Appointment Slot
In the calendar, you can manage time slots individually. To view details about a time slot, including who signed up in the time slot, click the appointment link [1].
If you want to edit a specific time slot, click the Edit button [2]. Editing a time slot allows you to edit the description of the appointment. You can also limit the slot to a specific number of users. Changing either of these values in an individual time slot does not affect the description or user signup limit for the entire group. For instance, if the assignment group limited each slot to one user, and you individually edit a specific time slot to allow three users, only that time slot is affected by the user limit change.
If you need to remove a time slot, click the Delete button [3].
In time slots that have been reserved, you can send a message to the user(s) in the time slot [4].
You can remove students from appointments in the Scheduler if necessary.
Note: If user participation is limited to dates between the course start and end dates, Scheduler events cannot be edited or deleted after the date the course ends.
1. In Global Navigation, click the Calendar link.
2. Find and click the appointment slot.
3. If you want to retain the appointment time slot but need to remove the specific student, click the Remove icon.
4. Type the reason for deletion in the Reason for deletion field. Click the Delete button.
1. Find and click the appointment slot.
2. If you need to remove the entire time slot, click the Delete button..
