The Gradebook helps instructors easily view and enter grades for students. Depending on the Grade display type, grades for each assignment can be viewed as points, percentage, complete or incomplete, GPA scale, or letter grade.
Only graded assignments, graded discussions, graded quizzes, and graded surveys that have been published display in the Gradebook. Not Graded assignments are not included.
The default view in the Gradebook is to view all students at a time, but you can also view students individually in the Gradebook Individual View. However, Individual View currently does not support all settings and options from the Gradebook.
The following keyboard shortcuts are supported in the Gradebook:
- S: Sort the grid on the currently selected column. Student name and Notes columns sort alphabetically. Other columns sort by grade (low to high).
- M: Open the menu for the currently selected column.
- Esc: Close the menu for the currently selected column.
- G: Open the Assignment Detail page for the currently selected assignment.
- C: Open the Grade Detail tray for the currently selected assignment.
Note: If your course includes multiple graders, please note that once you open the Gradebook, all existing Gradebook data is stored in the browser until the page is refreshed. Grades are not dynamically updated with any changes made by other graders in the Gradebook or in SpeedGrader.
Grades can serve as a communication tool between students and instructors and allow instructors to track the progress of students.
The Gradebook stores all information about student progress in the course, measuring both letter grades and course outcomes.
The Gradebook helps instructors easily input and distribute grades for students. Grades for each assignment can be calculated as points, percentages, complete or incomplete, pass or fail, GPA scale, and letter grades, and assignments can be organized into groups for weighting as well.
You can also use SpeedGrader to help you assign out grades.
Columns are automatically created in the Gradebook when you create and publish assignments, graded discussions, and graded quizzes and surveys. A column is also automatically added for the Attendance tool.
When would I use the Gradebook?
Use the Gradebook to:
- View grades by grading periods
- View assignment submission notifications and assignment details
- Sort the gradebook by assignment due dates, student names, secondary id, total scores, or group scores (if applicable)
- Download assignment submissions from students to grade or view them offline when no internet connection is available
- Manually enter student grades
- Automatically calculate total and final grades
- Assign zeros after deadline
- Simultaneously view grade information across all courses
- Notify students when an assignment has been graded
- View Grade history and revert updated assignment scores to previous scores (including grades from multiple submissions and/or regraded quizzes)
- Download or upload Grades as a CSV file
- Hide grades from students until they are published
- Create custom curving and grade ranges
- Message students who haven’t submitted an assignment yet, or who scored more than X or less than Y on an assignment
- Leave private grading notes/comments for the student
- Excuse an assignment, discussion, or quiz for a student
Note: To view a window with a list of keyboard navigation shortcuts, press the Shift+Question Mark keys simultaneously on your keyboard.
1. In Course Navigation, click the Grades link.
The top of the Gradebook includes global sorting options and settings you can use to organize your gradebook , which will populate the selected student data  and assignment data .
The Gradebook supports keyboard shortcuts. To view the Keyboard Shortcuts menu, click on the Keyboard icon  or press the Shift+Question Mark keys simultaneously.
View Gradebook Menu
The main Gradebook allows you to see all students, assignments, and grades. In the Gradebook menu, you also switch between a couple of options:
Individual View  allows you to assess one student and one assignment at a time and is fully accessible for screen readers. Individual View currently does not support settings and options from the Gradebook.
Gradebook History  displays the Gradebook History page, which logs recent grade changes in the course according to student, grader, assignment, and date.
You can switch between gradebooks at any time.
Gradebook Viewing Options Menu
The View menu allows you to filter and sort the Gradebook according to several viewing options:
- Arrange By : arrange columns by default, assignment name, due date, points, or module
- Filters : filter columns by type (assignment group, section, modules, student groups, and grading period, if applicable)
- Statuses : view and change the color for a grading status (late, missing, resubmitted, dropped, and excused)
- Columns : show or hide the notes column and the unpublished assignments column
View Action Menu
The Actions menu allows you to import grades  and export grades . If you have already exported the gradebook, you also have the option to download the most recent previously downloaded version . It displays the date and time it was last exported.
Note: Currently the Gradebook Export CSV file data includes all Gradebook data regardless of filtered or sorting options.
By default, the Gradebook shows all active students. To search for students by name or SIS ID, enter your search query in the Search Students field. The Gradebook automatically filters results as you type.
By default, the Gradebook shows all assignments. To search for assignments, enter an assignment name in the Search Assignments field. The Gradebook automatically filters results as you type.
View Gradebook Settings
The Gradebook Settings allow you to apply Late Policies or a Final Grade Override in your course.
View Late Policies
The Late Policies tab allows you to apply late policies in your course.
The Missing Submission policy allows you to automatically apply a grade for submissions labeled as Missing . A submission is labeled Missing when the due date has passed and the assignment has not been submitted.
The Late Submission policy allows you to automatically apply a defined penalty to submissions with a status of Late . A submission is labeled Late when it is submitted past the due date. Additionally, you can define a threshold under which a student will not be scored, regardless of how late the submission is when submitted.
View Grade Posting Policy
The Grade Posting Policy tab allows you to change grade posting policies for your course.
To automatically post grades and make them visible to students as soon as they are entered, select the Automatically Post Grades option . The posting policy is set to Automatically Post Grades by default.
To hide grades by default and manually choose when to post grades and make them visible to students, select the Manually Post Grades option .
Note: Grades for anonymous or moderated assignments must be manually posted. Moderated assignments grades cannot be unhidden until final grades have been posted.
View Advanced Settings
The Advanced tab allows you to apply a Final Grade Override in your course.
View Student Name Column
The Student Name column displays each student's name and may also include a student's secondary ID, if enabled. You can hover over the column header and view the Student Name menu , which allows the following options:
To view a student's Grades page, click the student's name .
View Test Student
If you have enabled Student View in Course Settings, the Test Student is shown at the end of the Gradebook and is automatically added to every section in your course. Test Student data does not factor into course analytics.
If you want to remove the test student completely, you must remove the test student from your section enrollments in Course Settings.
View Assignment Column
Each column in the Gradebook represents a published assignment in the Assignments page. Each column displays the assignment title, total points, and each student's grade.
To view the assignment, click the name of the assignment .
For each assignment, you can hover over the column header and view the Assignment menu , which allows the following options:
- Sort assignments by grade or status (missing or late)
- Message students who fit within specific assignment criteria
- Curve grades
- Set default grade
- Hide or post grades for the assignment
- Enter grades as a specific value: point, percentage, or grading scheme (this option is only for grading convenience and does not affect the actual grade; not available for complete/incomplete assignment types)
- Download submissions and re-upload submissions (supported in file uploads only)
Icons and colors represent assignments and submission statuses within Canvas, including differentiated assignments, grading periods, and MasteryPaths.
Assignment columns are automatically added every time you create and publish assignments, graded discussions, and graded quizzes and surveys. A column is also automatically added for the Attendance tool.
You can manually add a column as part of importing grades to the Gradebook. However, assignments imported in the CSV file are automatically published.
You can also create non-submission or on-paper assignments to add to the Gradebook for manual grading.
When entering grades, the Gradebook displays crosshairs and highlighting across the row and column for improved orientation.
To enter grades, type the grade as supported by assignment type directly in the Gradebook cell .
You can also enter grades and change the submission status by clicking the Grade Detail Tray icon .
View Grade Detail Tray
View Assignment Groups and Total Column
The assignment groups shown in the Gradebook match the assignment groups created in the Assignments page .
If your assignment groups are weighted, the weighted grade displays below the group title . Assignment group weights are reflected in the total grade. The assignment grade earned by the students is multiplied by the assignment group weight.
Grade totals from assignment groups are calculated in the Total column of the Gradebook . You can hover over the column header to view the Total column menu , which allows you to sort by grade and move the total column to the front of the Gradebook. Additionally, if your assignment groups are not weighted, you can view the totals as a point value instead of a percentage.
The Gradebook includes several icons and colors that may display in the assignment columns, assignment groups, and Total column.
Icons and colors are simply gradebook indicators to assist you with course grading. All published assignments count toward a student's total grade unless they are excused assignments.
Submission Type Icons
The Gradebook displays one Assignment Icon , regardless of assignment type, to note a submission that needs to be graded. A submission is noted as needing to be graded in the following conditions:
- A submission has been received but has not been graded
- A submission was graded but the grade was removed by the instructor
- A submission was resubmitted
- A quiz was submitted in Classic Quizzes, but is not fully graded (contains questions that must be manually graded, or an auto-submitted quiz score has been deleted and needs to be reassigned); can also display if a quiz has been edited and includes major changes that affect the quiz score, such as deleting questions or deleting quiz answers, and requires a grader to manually resolve
An assignment with grades hidden from students is indicated by the Visibility icon . Additional situations apply:
- When weighted assignment groups are not enabled, the total column also includes a warning icon notifying you that the grade you see differs from the grade the students see because student grades on one or more graded assignments are hidden.
- If an assignment column displays the visibility icon and all cells are grayed out, the assignment is moderated.
Note: The Assignment icon does not display for New Quizzes assessments that require grading.
Each grading type shows up differently in the Gradebook. Here you can see how each grading type is represented:
- Dash : No submission
- Number : Points grade
- Check Icon : Complete grade
- X Icon : Incomplete grade
- Letter : Letter grade
- Percentage : Percentage grade
- GPA : GPA scale
- Excused : Excused assignment
Column Warning Icons
The Black Warning Icon  notifies you that the final score does not include one of the assignment groups because the group has zero points possible (the warning will tell you which assignment group is affected). This icon only displays in the total column related to assignment group errors.
You can correct the assignment group warnings by making sure a weighted assignment group has an assignment worth more than zero points, or, if an assignment is supposed to have zero points, adding another assignment with more than zero points to the assignment group.
The Red Warning Icon  notifies you that the entered grade is not supported in the grading scheme. Canvas will also display an invalid grade warning message when an invalid grade is entered.
Grade Detail Tray Warning
The Grade Detail Tray Warning Icon displays a warning icon for assignments that are not calculated as part of the final grade. This icon displays if the Do not count this assignment towards the final grade option is selected, or if the assignment is in a weighted assignment group with no weighted percentage.
The Grade Detail Tray also reflects if assignment grades are hidden.
The Manual label  indicates that a manual posting policy is currently in place and future grades are hidden from student view or that a manual posting policy was previously used to hide grades in an assignment. If you have selected a manual posting policy for a course, all assignments that have hidden grades will display the Visibility icon.
The Visibility icon  indicates that there are grades within the assignment that must be posted before they can be viewed by students.
When grades are hidden from student view, the Total column also displays the Visibility icon  to indicate that the total grade in the Gradebook differs from the total grade viewed by the student.
The Gradebook includes a default set of colors that indicate various statuses for assignments:
- Blue : Late submission
- Red : Missing submission
- Green : Resubmitted assignment
- Orange : Dropped grade
- Yellow : Excused assignment
Status colors in your Gradebook may vary, as you can change the status colors for each status in the Gradebook. However, you cannot change the status names.
Gradebook rows alternate white and gray shading, so some colors may seem darker if they display in a row with gray shading.
When using differentiated assignments, the assignment appears as a column for all students, but grade cells are grayed out for students who are not part of the assignment and do not include a dash. Grades cannot be assigned to students who are not part of the assignment; those assignments are not factored into overall grades.
In the student grades page, students can only view assignments that have been assigned to them.
Differentiated assignments are also used in MasteryPaths.
Some columns are completely disabled until the status of the assignment is changed. Disabled columns do not include dashes in the Gradebook cells, which indicates that grades cannot be entered, and display a gray background.
Disabled columns are labeled for unpublished assignments  and anonymous assignments . Grades cannot be entered for unpublished assignments until the assignment is published. For anonymous assignments, grade cells do not display any content, including the Needs Grading icons, until assignment grades are unhidden.
Note: Assignments that are both anonymous and moderated display as anonymous, though the Grade Detail Tray displays the assignments as being hidden. Moderated hidden assignments can be updated in the Gradebook, but any entered grades will be overwritten once final grades are posted.
If you create a Turnitin assignment, the Gradebook displays Turnitin score icons in the Gradebook. To view details of the score, click the icon and view more details in SpeedGrader:
- Gray icon: Originality report has not been generated yet
- Color icon : Originality report has returned a score; the color is based on the originality percentage score
- A Clock icon  indicates the originality report is still being generated
- An Exclamation icon indicates there was an error when generating the originality report