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Record a Single Lecture Using Ad Hoc Capturing

 Automated Ad Hoc captures can be run either from an EchoSystem capture appliance or from a podium PC with Classroom Capture software installed. The instructions below apply to running an automated Ad Hoc capture from an EchoSystem capture appliancePlease note: Classroom capture software is under evaluation by Media Support Services (MSS) and Learning Systems (LS) and is not available at this time.


How to Create an Automatic Ad Hoc Recording

1.  You need to know the DNS name or the IP address for the Echo appliance.

  • The DNS name is preferred, as it will prevent SSL certificate warnings from occurring, but if you use the IP address you will need to accept the certificate warnings when prompted. (InCommon certificates are pushed to the appliances to allow secure communication between the appliances and the EchoSystem Server (ESS).
  • To locate the DNS name of the appliance:
    • use the >nslookup ipaddress command from a DOS prompt in Windows
    • from xTerm on Mac

2.  Requirements before starting an Automatic Ad Hoc Recording:

  • The capture appliance must be on line (powered up) and communicating with ESS - this is verified by the Echo System Admin. Contact the IT Support Center to request a confirmation of its status. 
  • You must be a VCU Academic Staff member.
  • You must be "enrolled" in at least one Echo360 course and one Echo360 section in the EchoSystem.
  • In the Echo360 course and section you must be assigned the role of instructor or teaching assistant.


3. At the classroom Podium PC or from a remote PC, open a browser (FireFox, Chrome, Safari, Internet Explorer) and type the URL using the DNS name and port number from the image below.


  • Note: This example uses the FireFox web browser. Do not use this url - it is for demonstration only.

 4. Log in with your eID credentials, as shown in the image below: 

5. After a successful login it may take a minute or so, depending on your network connection, and then you will see the Ad Hoc Web Interface for the Appliance.

6. Click the Ad Hoc Capture button shown in the image above‌.

7. Enter a title and duration for the capture. Note: for a test capture it is best to use a short amount of time (just a couple of minutes). Also, the test capture can be deleted after processing and publishing. 

8. Select the section you want to capture to.

9. The capture source options (audio, video, display) are automatically selected based on the product settings for the section. For example, if you set the section to create vodcast, then audio and display are captured. If you set the section to create EchoPlayer, then audio, video, and display are captured. It is recommended that you use the pre-selected product group.

10. Click Start Ad Hoc Capture. The capture stops automatically when the designated duration is reached. The ESS processes the capture according to the settings for the section.

  • This is what the interface will look like during the capturing, note the Pause Capture, Stop Capture, Extend Capture buttons. Extend Captures in minute increments, but be careful not to extend beyond your scheduled class time in the room.


  • This is what the Ad Hoc Interface looks like after the capture is completing.


11. Click Logout at the top of Ad Hoc Web Interface screen.  

12. Check for an email with a link to your presentation.  Depending on length of capture and product group selected, the processing time can be from 1/2 hour to 1.5 hours.