Bills and payments
Virginia Commonwealth University issues bills electronically and payment is due at the start of the semester. Additional charges and balances are due on or before the date specified on the invoice. Students will be notified at their VCU email address when their eStatement is available. The email is not the eStatement. Students should view their detailed invoice on the billing and payment site. VCU does not mail paper bills to enrolled students.
The following charges are included on eStatements:
- Mandatory fees
- Program fees
- Special fees
- Housing and dining charges
The following charges are not included on eStatements:
- Parking fees
- Long-distance telephone charges
- Current library fines
- VCUCard deposits
Charges are based on the most current enrollment records. The PDF eStatements are issued in cycles, and will not automatically update when changes are made to the students’ accounts. Students who fail to make the required payment by the due date may be assessed a late fee and/or registration/transcript/diploma holds.
View and pay bill
Students can access their eStatements through eServices. To make an online payment, select: Student > Student account > Make a payment > eStatements
Assign an authorized user
Students may assign authorized users on the billing and payment website. Authorized users will receive emails when the eStatements are available and can view eStatements and make online payments on behalf of the student.
To assign an authorized user, access eServices and select: Student > Student account > Make a payment > Authorized users
Authorized user access
Once assigned, authorized users should go directly to the billing and payment website and sign in with their email address.
The University reserves the right to decline a payment from a non-enrolled student who does not owe a balance to VCU.
Personal payments that exceed the student's charges are not encouraged. Total personal payments for the semester that exceed the enrolled student's charges by more than $5,000 may not be refunded to the student. The payment may be applied to a future semester, reversed, or returned to the originator of the payment.
VCU accepts the following payment methods:
All credit card payments must be submitted online through the billing and payment website. VCU accepts Visa, MasterCard, Discover and American Express. Credit/debit card payments cannot be made via telephone or by fax. A nonrefundable convenience fee of 2.75 percent (minimum $3) is charged for all credit/debit card payments. According to credit card regulations, VCU must refund any credit card overpayments back to the credit card account. All other overpayments will be refunded to the student.
A charge of $50 will be levied for all dishonored or charged-back credit/debit card payments, and students may also be re-assessed the convenience fee charged with the original transaction. Students who pays a past-due balance with a dishonored credit/debit card payment may have their current and/or future registration cancelled.
Check or money order
Checks should be made payable to “Virginia Commonwealth University” or “VCU” and include the student’s name and V number, as indicated on the eStatement. Checks may be submitted:
- In-person: Visit the cashier’s office on the first floor of Grace E. Harris Hall. Tuition payment drop boxes are located at the cashier’s office and on the second floor of the VMI Building, to the left of the elevator.
- By mail: Mail checks with the eStatement to VCU Cashier’s Office, Box 842506, 1015 Floyd Ave., First Floor, Richmond, VA 23284-2506.
- Online: The billing and payment website accepts electronic check payments. These payments should only be made from a personal checking or savings account. Corporate checks (such as credit card convenience checks, traveler’s checks or home equity line checks) should be mailed or delivered in person to the cashier’s office.
Using a bill payer to process payments is not recommended because it does not allow for the eStatement to be included with the payment. This may lead to delays or errors.
All checks returned to VCU for non-payment will be charged back to the student account and assessed a $50 dishonored check fee. Subsequent payments by web or personal check will require verification that the check has cleared the issuing bank or a waiting period of 21 days for financial and certified funds holds to be released. Students who pay a past-due balance with a dishonored check may have their current and/or future registration cancelled. Repeat dishonored checks may result in the requirement of future payments by cash, cashier’s check, money order or credit card.
Cash is accepted only at the Harris Hall cashier’s office. Hours of operation are 8 a.m. to 4 p.m., Monday through Friday. Do not mail or drop off cash.
VCU accepts domestic and international wire transfers or ACH payments. Funds should not exceed the total semester charges on the student account. Overpayments exceeding $5,000 will not be refunded to the student and will be returned to the originator of the payment. Exchange rates and wire fees may change without notice, and VCU is not liable for any fluctuations in those rates.
Dates may be subject to change.
Payment due date
June 5, 2018
June 26, 2018
July 5, 2018
July 25, 2018
July 31, 2018
August 22, 2018
September 12, 2018
September 27, 2018 (last day to enroll in the IPP for the fall 2018 semester)
October 1, 2018
October 22, 2018
October 25, 2018
November 15, 2018
November 19, 2018
December 10, 2018
December 14, 2018
January 10, 2019
February 4, 2019
February 19, 2019 (last day to enroll in the IPP for the spring 2019 semester)
February 22, 2019
March 15, 2019
March 20, 2019
April 10, 2019
April 12, 2019
May 3, 2019
May 9, 2019
May 30, 2019