Beginning with submissions scheduled for review at the November 20th IRB meeting, submissions will first undergo a staff only pre-review process. The pre-review by staff is meant to do three things:
In order to be successful, it is critical that IRB staff, Principal Investigators, and study teams adhere to timelines communicated during the review process. Typically, a submission will move to Full Board IRB review as follows:
An image of a table describing the full board timeline. Wednesday: PI submits study. Thursday through Tuesday, Staff prescreen. Wednesday through Monday, PI makes changes. Tuesday: assigned to Meeting. Wednesday through Tuesday: panel review. Wednesday: panel meeting. Thursday: minutes. Friday: letter sent. Monday and Tuesday: PI makes changes. [View Image]
This change brings our process in line with best practices identified by other HRPPs and is consistent with feedback we received as part of the 2019 Community Survey. We recognize that the process adds time between submission and IRB review, however, we believe that placing IRB staff review before review by the convened IRB may improve the overall timeline to IRB approval by reducing the likelihood of a study being deferred or tabled. It is possible that this change in process might also increase the number of studies that are approved on first review by the IRB.
If you have questions about this change in process, please contact the HRPP at 804-828-0131 or via email at ORSP@vcu.edu