Post award financial administration guidelines

This manual provides guidance to researchers and administrators for administering sponsored programs consistent with Federal regulations and Virginia Commonwealth University (VCU) policy. Sponsors, especially the federal government, require that funds provided to VCU be used appropriately for the benefit of research and other sponsored activities. The federal government provides detailed regulations in Uniform Administrative Requirements and Cost Principles found at www.ecfr.gov. This Manual provides a summary of both the applicable federal regulations and VCU financial policies, in addition to links to resources providing more details, and contact information for individuals who can also be of assistance.

Policies for administering sponsored programs

The purpose of this website is to provide links to guidelines and information about the treatment of costs for sponsored program accounts. Post-Award Administration must comply with University and State policies and procedures as well as the requirements of OMB (Office of Management and Budget) Uniform Administrative Requirements and Cost Principles found at www.ecfr.gov. On December 26, 2013, the Office of Management and Budget (OMB) issued Uniform Guidance that will replace the administrative, accounting, audit rules and principles currently promulgated in OMB Circulars A-21, A-110, and A-133. The Uniform Administrative Requirements and Cost Principles found at www.ecfr.gov will apply to new and incremental funding awarded on or after December 26, 2014.  Existing Federal awards will continue to be governed by the terms and conditions under which they were awarded.

COVID-19 Guidance

Grants and Contracts Accounting and Effort Reporting continue to operate during normal business hours while teleworking. We look forward to continuing our support and partnership with the research community and foresee minimal disruption.   

Agencies and entities are issuing guidance on COVID-19. A comprehensive listing of guidance, from the Council of Government Relations, is available via the link below. Additional guidance is also available below. Thank you.

Council of Government Relations: https://www.cogr.edu/institutional-and-agency-responses-covid-19-and-additional-resources

Office of Management and Budget:

M-20-11:  Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronavirus (COVID-19)  

M-20-17:  Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronavirus (COVID-19) due to Loss of Operations  

M-20-18: Managing Federal Contract Performance Issues Associated with the Novel Coronavirus (COVID-19)   

M-20-20:  Repurposing Existing Federal Financial Assistance Programs and Awards to Support the Emergency Response to the Novel Coronavirus (COVID-19)   

M-20-21:  Implementation Guidance for Supplemental Funding Provided in Response to the Coronavirus Disease 2019 (COVID-19) 

M-20-26 (June 18th update): Extension of Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronavirus (COVID-19) due to Loss of Operations

Relevant links

Guidelines

Research and innovation resources

Universitywide policies

For a centralized collection of current universitywide policies, visit the VCU Policy Library.

Contact us

Presepine Fleming
Interim director
(804) 828-2056
flemingpm@vcu.edu

Training

For training opportunities and resources, visit:

Forms

For a list of post-award forms, visit our forms page.

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