Submitting Immunization Records

University Student Health Services > Immunizations > Submitting Immunization Records

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Do You Have the Right Form?

Be sure to complete the correct Certificate of Immunization!  Completing the wrong form may lead to unnecessary testing and fees:


If you are a Health Sciences student, your vaccine certificate and records are due 30 days BEFORE your program start date.  Even if your specific program requires you to submit a Certificate of Immunization to its office, you will still need to send a separate copy to University Student Health Services.

If you are NOT a Health Sciences student, you have up to 30 days AFTER the semester begins to submit your vaccine documentation.

Flu Vaccine Requirement for Health Sciences Students

All students in the schools of Dentistry, Health Professions, Medicine, Nursing, and Pharmacy are required to have an annual flu vaccine, unless your program is on the Health Sciences Exempted Programs List or you have submitted a Health Sciences Influenza Vaccination Exemption Request.

  • Documentation of flu vaccine must be submitted by December 1 or your program's deadline, whichever comes first.  If your program starts in January, please submit your current flu vaccine as soon as possible or you may be excluded from clinical settings.
  • If you receive your flu vaccine through Student Health, you do not need to submit documentation as it is already in our system.
  • If you receive your flu vaccine at an outside facility, use the Student Health Web Portal to upload your vaccine documentation.  You must complete the online form AND upload a copy of your flu vaccine record to avoid a hold on your account.  Click here for Web Portal instructions for submitting flu vaccine.
Submitting Your Certificate Of Immunization

Submit your documentation on time to avoid a hold on your registration! 

Students are strongly encouraged to use the Student Health Web Portal to submit immunization records.  If you receive an error message when logging into the Portal, please allow up to 5 business days after registering for classes to access the Portal.  

  • You must complete an electronic Certificate of Immunization AND upload a copy of your vaccine records.  Otherwise your records will be considered incomplete, and a hold will be placed on your account. Click on the link for detailed .
  • Please do not submit completed forms multiple times as this delays the data entry process.
  • Please allow up to 15 business days for your records to be reviewed and updated.

You may also email, fax, or mail completed forms and documentation to:

University Student Health Services: Immunizations Department
PO Box 842022
Richmond, VA 23284-2022
Phone: (804) 827-8047
Fax: (804) 828-1093

If you need further assistance, please call or email the Student Health Immunization Department.

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