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Inside HR

Faculty Changes in Status

Whenever there is a change in a faculty member's appointment, this is called a "change in status." These changes include leave, salary increases/decreases, additional duties, tenure status changes, etc. When these changes occur, the HR professional/associate is responsible for ensuring that any approval process has been completed and a new contract and Personnel Action Form (PAF) are issued. The types of changes in status that require approvals before a new contract can be issued include salary/bonus increases, tenure status changes, track transfers, extension of tenure review year, etc. If a change in status occurs during a faculty member's current contract, the HR professional/associate should use "superseding" language at top of contract which references the date of their last contract as shown in the example below. If a change in status occurs concurrent with the faculty member's contract renewal (e.g. at the beginning of the academic year) the applicable contract template should be used and "superseding" language is not required. If a faculty member is already tenured, any change in status would require "superseding" language and the date of their last contract should be referenced.

Below are links to some of the most common types of "change in status" with sample contracts, PAFs, corresponding policies, procedures and/or guidelines:

Virginia Commonwealth University
VCU Human Resources
Lindsey House | 600 West Franklin Street | Box 842511
Richmond, VA 23284-2511
Phone: (804) 828-0177

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