The purpose of this policy is to describe the employee identification system at VCU.
Virginia Commonwealth University maintains an identification system to provide an effective and efficient means of identifying employees and affiliates of the institution. Proper employee and affiliate identification helps to provide a safe and secure campus environment for employees, affiliates, students, patients and visitors.
Noncompliance with this policy may result in disciplinary action up to and including termination of employment. VCU supports an environment free from retaliation. Retaliation is prohibited against any employee who brings forth a good faith concern, asks a clarifying question or participates in an investigation.
All employees (including faculty) are responsible for knowing this policy and familiarizing themselves with its contents and provisions.
These are individuals who are affiliated with the university but are not paid employees. Affiliates may include retirees, clinical faculty, staff of temporary-help agencies and contractors who provide services to the university.
VCU Human Resources officially interprets this policy and is responsible for obtaining approval for any revisions as required by the policy Creating and Maintaining Policies and Procedures through the appropriate governance structures. Please direct policy questions to VCU Human Resources.
Employees who work in patient care areas must display their VCUCard with photographs and names easily visible.
While on institutional property, individuals must carry and show their VCUCard to any VCU employee upon request. Failure to comply with a request to provide sufficient VCU identification may result in an individual's removal from the premises and/or disciplinary action.
Ensure timely entry of ExpressHire for employee and affiliate ePAFs for affiliate records in Banner HR so that a VCUCard can be issued promptly.
Ensure that all employees and affiliates receive a VCUCard upon employment and that they understand and agree to the ID card’s uses.
Negotiate with university service providers for privileges associated with the VCUCard.
Submit online separation actions in a timely manner to remove VCUCard system access by individuals no longer employed by or affiliated with the university.
There are no forms associated with this policy and procedures.
This policy supersedes the following archived policies:
|January 16, 2009||Employee Identification|
|August 21, 2012||Employee and Affiliate Identification|
|August 10, 2015||Employee and Affiliate Identification|
|January 18, 2022||Minor Revisions|
There are no FAQ associated with this policy and procedures.