A proposal is an application for funding to a sponsor that includes all information that is necessary to describe the project aims and objectives, staff capabilities, environment, and funding requirements.

Sponsored project proposals requiring review, signature and/or submission by the Office of Sponsored Programs (OSP) should be forwarded to OSP with ample lead time for review and action.

As of May 1, 2015, all new proposals and task orders are prepared and routed to OSP using the VCUeRA RAMS-SPOT database. A PI or his/her study staff team member is responsible for initiating a new proposal or task order in RAMS-SPOT and then routing it for School Review and approval. Approval should be sought from all schools with faculty, staff or resources proposed to be involved on the project. Once school review and approval is completed, the proposal will route electronically to OSP for review and approval. If applicable, OSP will submit the proposal to the sponsor; this includes all SF424 applications and any sponsor systems requiring Authorized Organizational Representative (AOR) submission. If the PI is responsible for proposal submission, OSP will notify the PI once the university review is complete and the submission is authorized to go forward. This process is summarized in the attached diagram.

Proposal Submission in RAMS-SPOTpdf logo [View Image]

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See the Subrecipient(s) section of this Navigator for guidance on including an external collaborator in your funding proposal.

Virginia Commonwealth University (VCU) is an institutional member of the Federal Demonstration Partnership (FDP), an initiative with 10 federal agencies and over 150 institutions working to identify and demonstrate best practices in research administration. In an effort to reduce the administrative burden associated with the proliferation of what have come to be called “subrecipient commitment forms”, VCU has joined the Federal Demonstration Partnership Expanded Clearinghouse (FDP EC) project, effective July 5, 2017.

As a participant in the FDP EC project, VCU has provided extensive institutional information that is posted in our online profile here.

Guidance Documentation

Other Activities

Financial Interest Report (FIR)

VCU has a PHS-compliant Conflict of Interest policy. Every VCU PI and those determined to be “COI Investigators” must report financial interests in accordance with the VCU policy.

Associated Document/FormFinancial Interest Report (FIR), located in RAMS-AIRS.
VCU Policy or Compliance NoticeConflicts of Interest in Research
Related VCU SystemsRAMS-AIRS; Additional information available on the Office of Research Integrity and Ethics (ORIE) website
Responsible VCU Unit(s)Principal Investigator; Office of Research, Integrity and Ethics. OSP verifies up-to-date FIR at time of proposal submission and award processing.

Minimum Effort for Key Personnel

In most instances the VCU PI must include minimum measureable effort for every sponsored project. Exceptions are noted in the VCU policy.

VCU Policy or Compliance NoticeMinimum Effort for Principal Investigators and Key Personnel on Sponsored Programs
Related VCU SystemsRAMS-SPOT
Responsible VCU Unit(s)PI/SS; OSP verifies at time of proposal submission.
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