RAMS Systems Policies Forms Events Contact Us

Lines background [View Image]

Office of the Vice President for Research and Innovation

Closeout

Most grant and contract agreements require interim and/or final reports, such as equipment, patent, financial and/or technical. Many of these reports are required to be submitted on an annual basis; however, some sponsors may require more frequent reporting. Final reports are required at the close of the award, usually within 30 to 120 days of the expiration of the period of performance.

It is important that all reporting responsibilities be fulfilled, as failure to do so may jeopardize future funding to the entire university. The Division of Sponsored Programs can assist in assessing reporting requirements and by coordinating report submission.

Technical reporting

The PI is responsible for preparing and submitting all technical reports.

Associated document/formFormat is generally specified by the sponsor guidelines
Related VCU systemsRAMS-SPOT
Responsible VCU unit(s)PI / Study staff / Division of Sponsored Programs

Patent / invention reporting

Patent and/or invention reporting generally requires coordination between the PI, the Division of Sponsored Programs and Innovation Gateway.

Associated document/formFormat is generally specified by the sponsor guidelines
Related VCU systemsRAMS-SPOT
Responsible VCU unit(s)PI / Study staff / Division of Sponsored Programs / Innovation Gateway

Financial reports

Grants and contracts accounting and effort reporting is responsible for preparation and submission of all financial reports.

Related VCU systemsBanner
Responsible VCU unit(s)PI / Study staff / Grants and contracts accounting and effort reporting

Project closeout

Internal project closeout includes administrative closeout with the Division of Sponsored Programs and financial closeout with Grants and contracts accounting and effort reporting.

VCU policy or compliance notice

G&C post award financial administration - Extend, closeout or release a contract

G&C 90 day notice

Related VCU systems

RAMS-SPOT

Banner

Responsible VCU unit(s)PI / Study staff / Division of Sponsored Programs / Grants and contracts accounting and effort reporting

Record retention

At Virginia Commonwealth University, records management is governed both by the state records management program, Public Records Act in the Code of Virginia and by VCU’s Records Management Policy.

VCU policy or compliance noticeVCU’s Records Management Policy
VCU's Records Management guidelines
Responsible VCU unit(s)All

Contact us

Blue team1
ospblue@vcu.edu

Gold team1
ospgold@vcu.edu

Green team1
ospgreen@vcu.edu

Red team2
ospred@vcu.edu

Gray team3
mtadua@vcu.edu

Post award team4
ospaward@vcu.edu 

1 Government and nonprofit-sponsored proposals, administrative actions and agreements;
Team assignments by school/college can be found here

Industry-sponsored and non-federal clinical trial proposals, administrative actions and agreements

3 Material transfer agreements, data use agreements and confidentiality nondisclosure agreements

4 Award review, processing and distribution (all funding sources), subaward agreements and modifications (when VCU is PTE) and non-financial closeout

View graphic version