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Information for agencies and field instructors

Field instructor role

  • Describe and explain what is expected of the student during his or her internship with the agency.
  • Provide the student with an orientation to the agency, its purpose, structure, policies, procedures, and ethical standards of practice.
  • Provide regularly scheduled supervision to the student, at least one hour a week.
  • Include the student in regular staff meetings and staff training whenever possible.
  • Assign duties and responsibilities that are appropriate to the student’s learning needs and that are progressively demanding and challenging.
  • Assign duties and responsibilities that help the student develop a broad range of social work knowledge and skills at multi levels.
  • Work with the student to expand the student’s opportunities to learn.
  • Monitor the student’s work and progress and regularly provide feedback and constructive criticism.
  • Evaluate the student’s performance in a fair, respectful, and thorough manner.
  • Meet regularly during each semester with the student and field liaison to discuss the internship and the student’s progress.
  • Complete all evaluation forms and reports required by the school.
  • Model ethical practice and refrain from any inappropriate or unethical behavior toward the student.

» View the Field Instructor Resume Coversheet [Word]

Process recording FAQs

Have a question about process recording? Review our list of the most frequently asked questions.

» View frequently asked questions [PDF]

Resources

Need a starting point for your field instruction reporting? Check out our examples and even download fillable templates on our resources page.

» Field instruction resources

Student evaluation forms

All student evaluation forms for both the B.S.W. and M.S.W. programs can be found on our student evaluation forms page below.

» Student evaluation forms

Mid-semester Evaluation Guidelines

The mid-semester evaluation is a formal verbal conference, to be conducted during the week specified in the field instruction calendar.

This evaluation is to be verbal unless terms outlined in the Learning Plan are not being met at a satisfactory level.

If, in the opinion of the field instructor or the student, concerns warrant significant negative feedback, a written evaluation is necessary. The written evaluation must be discussed with and submitted to the field liaison for review as soon as possible. Both the student and field instructor are required to sign and date any written evaluation.

To assist with your planning, the following checklist is offered as a guide.

The student and field instructor:

  • ____ discuss each of the student's significant assignments to date
  • ____ review the Learning Plan with regard to progress
  • ____ summarize the most significant areas of progress as well as areas of marginal or unsatisfactory progress
  • ____ evaluate the student/supervisor relationship with regard to teaching and learning styles, directness of feedback and other process issues

Field Manual Sections

The following information pertains to all participating agencies in the field placement program and is from the Field Instruction Manual. You will need Acrobat Reader to view the PDF files. If you view the PDF within your Web browser, the file will open to the specific section noted below.

General Field education

Field Manual Section TitlePage #
Criteria for the Selection of Field Instruction Agencies and Field Instructors3
Memorandum of Agreement3
Ideas for the First Three Weeks in Field4
Purpose and Use of Process Recordings11
Transportation policy13
Student Performance Problems25

B.S.W. field education

Field Manual Section TitlePage #
B.S.W. Field Instruction Objectives20
Field Sequence21
Policies Governing B.S.W. Program Field Instruction22
Application for Field Instruction22
Placement Interviews22
Hours and Days of Field Instruction22
Required Field Assignments23
Grading23
Withdrawal from Field Instruction24
Student Performance Problems25
Procedures for Removal of a Student from a Field Agency25
Evaluation of the Student’s Performance26
Feedback on Placement Agencies, Field Instructors, Faculty Field Liaisons, and the Field Program27

M.S.W. field education

Field Manual Section TitlePage #
Purpose of Program and Field Courses28
Field Instruction Courses29
Policies Governing M.S.W. Program Field Instruction30
Application for Field Instruction30
Options for Completing Field Instruction Requirements30
Placement Interviews31
Hours and Days of Field Instruction31
Student Absences from Field Instruction32
Required Field Assignments32
Grading32
Withdrawal from Field Instruction34
Student Performance Problems34
Procedures for Removal of a Student from a Field Agency34
Evaluation of the Student’s Performance36
Feedback on Placement Agencies, Field Instructors, Faculty Field Liaisons, and the Field Program36
Request for Field Placement in an Agency of Employment – Proposal form37

Virginia Commonwealth University
School of Social Work
Academic Learning Commons
1000 Floyd Avenue, Third Floor
Box 842027
Richmond, Virginia 23284-2027

Phone: (804) 828-1030
Fax: (804) 828-0716
Email: sswinfo@vcu.edu
Updated:

Created by VCU University Relations

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