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- Faculty Guide to gradeIT
Faculty Guide to gradeIT
Table of Contents:
- Decide which form to use
- Decide who supplies the forms
- Create the answer key(s)
- Submit your test for processing
- Check your VCU email for results
- Retreiving your proccessed tests
- Resolving v-number errors
1. Decide which form to use
The General Purpose Answer Sheet is the most widely used gradeIT form at VCU. It is a basic five-answer, multiple-choice form with 230 questions and an additional 5 bonus questions. See Obtaining Answer Sheets for more information.
2. Decide who supplies the forms
- About half of faculty choose to provide forms for their students. This can make it easier to ensure that every student has a form to fill out. It also tends to reduce scanning errors, thereby getting you the test results more quickly.
- About half of faculty choose for students to provide their own forms. The forms can be printed at Cabell Library for about 12 cents or purchased from bookstores near campus. This reduces office costs, but can lead to the use of mismatched or damaged forms. Scanning errors are higher and delays are more frequent when processing individually procured forms.
- More information can be found at Obtaining Answer Sheets.
3. Create the answer key(s)
Answer keys must be made by filling out the same form type as was used for that examination.
- In the Name field, write “Key”.
- Bubble in the Test ID using a dark pencil or pen.
- This is especially important for multi-key tests.
- Leave the V Number field blank.
- If you fill out a v-number, the key may be automatically recognized and categorized as a student form.
- Bubble in your answers to the questions in the remaining fields using a dark pencil or pen.
4. Submit your test for processing
- Print and fill out a Grading Request Form.
- All fields must be filled out. Blank fields may cause delays or the inability to process your tests.
- Prepare your test set.
- Ensure your students' answer sheets are in an orderly stack without staples, paper clips, or extraneous papers.
- Place your answer key on the top of the stack in the same orientation as the answer sheets.
- Place your Request Form on top of the answer key.
- Optional: Package your test set in a manila envelope.
- Drop off your prepared test set at the VCU IT Support Center. We have two locations:
- Cabell Library, Room B-30: Just outside our office is located a secure drop box. If you did not already package your test set, you may place it in the provided tamper-evident bag and deposit it in the box.
- VMI, Room 311: Inside the office, there is a red bin which is monitored at all times. If you did not already package your test set, you may place it in the provided tamper-evident bag and deposit it in the bin.
- Tests will be processed and the results sent to your VCU email account within two business days. We are unable to guarantee same day or even 24-hour delivery. Please plan accordingly.
Tests may not be submitted electronically or via mail.
5. Check your VCU email for results
You will receive the results of your grading request via email within two business days. Results are provided in PDF format with individual grades, class averages, and extensive statistical information. By clicking on the links below, you can view a sample of each report included in the PDF:
Additionally, if you requested a Blackboard or Excel file, you will receive the Blackboard .rbbx file or the .xls file.
Instructions on how to upload your results to Blackboard can be found in the eLearning Knowledgebase at Remark Grade Import.
A. Retreiving your proccessed tests
Individual answer sheets can be provided as a PDF upon request by replying to your test results email. An electronic copy of each test is retained for one year following the end of the semester in which it was processed. Physical copies of processed tests are held for 30 days before they are shredded through the official VCU records destruction service.
B. Resolving v-number errors
When you receive your results, you may find that some student data is missing. This can occur when a student does not bubble in their v-number properly.
It is possible that a student has done one of the following:
- Provided no v-number
- Provided a v-number which does not exist
- Provided a v-number which belongs to another individual
In the event that a student does not bubble in their v-number properly, their individual results may be assigned a generic marker (i.e. V1, V2, etc.) or appear under the incorrect v-number or another name in the test results. If we catch the error:
- We will pull the student's test from the set and place it on top of the set so that it is conveniently located at the front (The test will be marked with red ink).
- We will indicate in the test results email the names of the students who did not provide their v-numbers (or provided nonexistent v-numbers). This way, you will know which student names are missing from their results in your report.
To combat this issue, we encourage faculty and staff administering exams to impress the importance of correctly filled forms to their test-takers. Consider the gradeIT Answer Sheet like a DMV form; any missing information can hinder the process and may cause the form to be rejected.
Please email gradeIT@vcu.edu or call the IT Support Center at 804-828-2227 with any questions or problems.
This article was updated: 07/16/2020