The VCU Attendance Monitor is a user application available to VCU departments and student organizations to track attendance for forums, meetings, appointments, resource fairs, games, classes, and more. Through the self-service application, users can host up to three events at anytime per license and create an unlimited amount of reports based on patron information, including names, email addresses, majors, and academic year.
Managed by Campus Card Services, the VCU Attendance Monitor utilizes the VCUCard Office system to gather detailed data relevant to the attendees recorded at the event when they swipe their VCUCard or scan a QR code from their mobile device.
With two options for check-in, the system is easy to use and is a simple, efficient, and convenient way to track attendance for any VCU event.
To ensure connectivity is possible, please check the following compatibility requirements for using the VCU Attendance Monitor. You must be connected to a VCU SafeNet wireless access point or the RamsVPN in order to set up events.
The web application requires attendees to check-in by logging in through our website or scanning a QR code from their mobile device to validate identity with their CAS Authentication. Check-in access can be obtained through any web-browser through any wireless access point.
Swipe-based attendance utilizes the magstripe (mag) number on the VCUCard and must be swiped through an 8-pin (Lightning) magstripe reader. A connection to the VCU SafeNet wireless access point or the RamsVPN must be secured to use this application type.
All Apple mobile devices have been authorized for compatibility with the VCU Attendance Monitor. Campus Card Services only supports Apple devices. Campus Card Services reserves the right to reject Attendance Monitor requests for devices that are not Apple certified.
A Department Coordinator and Rental or Service License Agreement must be established between Campus Card Services and the host department before utilizing the VCU Attendance Monitor for long or short-term use.
A Rental Agreement is for departments or student organizations utilizing the VCU Attendance Monitor for short-term over a period of no more than 1 day. The Department Coordinator will provide all event details including, but not limited to: staffing requests, device needs, event times/dates and reporting requirements. All rental requests must be submitted at least 1 week in advance.
Email firstname.lastname@example.org to set up a rental agreement for an upcoming event!
Agreement fees are invoiced at the time the request is made; yearly agreements are often automatically renewed and pro-rated at the beginning of the fall semester. Additional licenses and/or hardware requests will be invoiced at the time the request is made.
|Service License Agreement Fees|
|Web Only License (Per Person)||$40 Per Semester/$75 Per Year|
|Mobile License (Up to 3 Decices, 3 Users||$125 Per Semester/$350 Per Year|
|Magstripe Reader||$90 Per Reader|
|Mobile Reader App||$0|
|Additional User Training||$30 Per Hour|
|Event Staffing Support (Optional)||$50 Per Semester/$100 Per Year|
|Emergency Event Staffing Support||$175 Per Hour|
|Programming Fee||$50 Per Hour|
|Technical Support (Phone/Email)||$0|
|Emergency Technical Support||$175 Per Hour|
|Mobile License||$25 Per Day|
|Device Rental||$25 Per Day for Each Device|
|Event Staffing Fee||$15 Per Hour|
|Emergency Event Fee||$175 Per Hour|
|Manual Attendance Entry (Optional)||$15 Per Day|
All communications between Campus Card Services and the host department are issued through the Department Coordinator. Requests made July through August (peak-season) will not be processed until September.