VCU employees are encouraged to participate in COVID-19 vaccination clinics. After confirming scheduling and work coverage with managers, employees are able to voluunteer with the VCU Vaccine Corp at Virginia Commonwealth University or the Adjunct Emergency Workforce (AEW) with the Commonwealth of Virginia. Please note that the AEW will likely have a departmental cost associated with participation.
The newly formed VCU Vaccine Corp is currently recruiting VCU faculty, staff and students along with VCU Health team members to serve in a variety of volunteer roles with the main goal of distributing the COVID-19 vaccine in the Richmond area.
1. Identify which role is right for you.
Different roles have different qualifications and required training. Review the roles and then let us know your interest. Complete the Volunteer Interests Survey.
2. Complete required training.
Most training requirements can be completed online. To get started, log in to Canvas.
3. Sign up for an event.
Once you are trained, you are ready to sign up for events. All registered and trained volunteers will receive emails from firstname.lastname@example.org with information and links to sign up for events.
For more details, visit vaccinecorps.vcu.edu.
AEW is designed to support state response and recovery activities during periods of declared emergencies. To address emergency response staffing needs, state employees whose jobs do not normally require their presence during emergencies are given the opportunity to be temporarily reassigned to roles to assist during emergency situations.
Employees are encouraged to discuss the AEW Program with their managers and participate, if eligible. Employees who are approved to participate will be able to register for the relaunched AEW and complete the required training. A list of frequently asked questions is available to assist employees.
VCU employees will be eligible to participate in the AEW if they:
Eligible employees will register for the AEW in EmployeeDirect. AEW participants are required to complete training requirements to qualify them to perform AEW roles. Depending on the role, training could take hours or occur over a number of days. The employee may be requested to work shifts up to 12 hours per day, including weekends, for a period of up to 2 weeks at any location across Virginia depending on the needs of the emergency. When on an AEW assignment, the employee will not be available to work at VCU.
Non-exempt employees are eligible for overtime compensation in accordance with the requirements of the Fair Labor Standards Act (FLSA) and state and university policies. While deployed, the non-exempt employee will enter their hours worked, including any overtime hours, in VCU RealTime. Actual hours worked by employees will be recorded, verified by their temporary AEW supervisor and provided to the employee’s manager. The time the employee spends in required training is considered work time, whether the training is in-person or online. Training that is completed outside of a non-exempt employee’s normal work hours may qualify for overtime compensation.
The department is responsible for funding the employee’s base rate of pay and overtime cost, if applicable, throughout their AEW assignment. The department is also responsible for reimbursing the employee for expenses associated with the AEW assignment, i.e., food, travel, etc. The employee is required to submit documentation of AEW hours, including any overtime worked, to their manager.
Employees interested in participating in the AEW should complete this AEW Participation Request Form in DocuSign and obtain the appropriate signatures. Once employees have met all eligibility requirements, they must register as AEW participants on the Employee Direct website and complete all required training.