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Human Resources

Flu immunization information

Getting your flu vaccine

The Centers for Disease Control and Prevention (CDC) advises that getting a flu vaccine more important than ever during 2020-2021 to protect yourself and people around you from flu, and to help reduce the strain on healthcare systems responding to the COVID-19 pandemic. 

  • If you have state employee (COVA) health coverage, the flu vaccine is covered with no out-of-pocket cost for you and for your covered family members. See detailed information at https://www.dhrm.virginia.gov/employeebenefits/health-benefits/flushotinformation. For covered employees working on campus, VCU has arranged four on-campus flu clinics as explained below.
  • If you have other health insurance, check with your health plan to find out about coverage for the flu vaccine, and where to get it. The on-campus flu clinics do not accept other insurance.
  • If you do not have health insurance, or if your health plan does not cover the flu vaccine, contact your local health district to inquire about flu vaccination clinics. For Richmond City Health District flu vaccination clinics, see information at https://www.vdh.virginia.gov/richmond-city/immunization-program/
  • If you are a VCUarts employee in Qatar with QLM health coverage, the QLM health plan does not cover the flu vaccine, however you may obtain the flu vaccine at the PHCC Health Center for free by presenting your HMC card. For questions, contact the Human Resources department in Qatar.

As a convenience to university faculty and staff working on campus, VCU HR has arranged for Walgreens, a participating pharmacy with the COVA health plans, to conduct four flu immunization clinics on campus during September and October.  To comply with CDC guidelines, social distancing requirements, and the One VCU: Responsible Together guidelines, the following procedures apply to the flu immunization clinics:

  • The clinics are available only to faculty and staff working on campus.  Faculty and staff who telework off campus should remain off campus and may obtain a flu immunization from an off-campus pharmacy or provider
  • Appointments are required using the Walgreens scheduler.  No walk-ins will be accepted. Employees who do have an appointment must wear a mask, maintain social distancing, bring their health plan ID card and photo ID to the clinic at their appointed time.
  • Only university faculty and staff may schedule appointments for the on-campus clinics. Family members should not be brought to campus.
  • Employees with any symptoms associated with COVID-19 should not attend the clinics.

Flu immunization clinics at VCU

MCV Campus clinics:

Wednesday, September 30
9 a.m. to 4 p.m.
Robert Blackwell Smith Building (School of Pharmacy)
410 N. 12th Street, Room 129

Monday, October 26
9 a.m. to 3 p.m.
Robert Blackwell Smith Building (School of Pharmacy)
410 N. 12th Street, Room 129

 

Monroe Park Campus clinics:

Tuesday, September 22
9 a.m. to 4 p.m.
HR Training Room
922 W. Grace Street, Room 115 

Thursday, October 22
9 a.m. to 3 p.m.
HR Training Room
922 W. Grace Street, Room 115

Due to the current COVID situation, the process will be a little different this year. You MUST make an appointment in advance! 

Please make your appointment here!

Prior to coming for your appointment please either fill out your insurance information on the Walgreens app or the Walgreens Immunization Form (Sections A, B, and C and the appropriate insurance information on the back of the form). Please also bring your COVA health plan member ID card to the on-campus clinics.

WHAT WALGREENS IS DOING TO KEEP YOU SAFE: • Walgreens has a daily screening process for our employees, which includes a temperature check before the start of each shift • Pharmacists follow standard OSHA safety protocols to prevent infection including handwashing or hand-sanitizing techniques, changing gloves between immunizations, and swabbing the injection site with alcohol • In addition, our pharmacists wear surgical grade face masks, as well as face shields, to protect both patient and pharmacist. Pharmacists will be conducting a daily screen process for everyone who comes to get an immunization.


Getting a flu shot is one of the best actions you can take to stay healthy. With that in mind, the COVACare, COVA HealthAware and COVA HDHP health plans provide free flu shots (covered by the prescription drug benefit of your health plan) for eligible employees and their covered dependents. For your convenience, VCU Human Resources has arranged for Walgreens, a participating pharmacy for the COVA health plans, to conduct on-campus flu vaccination clinics as listed below. Please bring your COVA health plan member ID card to the on-campus clinics.

Unable to make one of the on-campus clinics?
Most pharmacies offer the flu vaccination. To receive the flu shot at no cost, call a convenient local retail pharmacy to verify that they offer onsite immunizations and that they participate in your health plan’s pharmacy network.

Special Note for COVA HealthAware participants:
If you intend to use your flu shot to obtain "Do Right" credit in your Aetna Health Reimbursement Arrangement (HRA), be sure to obtain written confirmation of your flu shot from the participating pharmacy.

 

 

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