Step 1: Department defines the job

• Determine the position’s purpose and core responsibilities
• Develop an hourly/wage position description
• Identify the Role title/code* (Federal SOC codes are not required for hourly workers)
• Find the role codes on the career group descriptions or on the eJobs Personnel Action Form (PAF)
• If necessary, contact your HRC to determine an appropriate hiring range

Step 2: Department posts position

• Create an hourly posting in eJobs outlining position’s duties and qualifications
• Post position for a minimum of 3 business days 
• Prior to posting, obtain HRC approval for any postings with a salary range greater than $80/hour

Step 3: Department reviews applicant pool

• Screen applications, selecting the most qualified
• Set up interviews (interview at least 2 candidates)
• Questions must be the same for all applicants
• Complete references for selected candidate(s)
• Recommend/Select top candidate

Step 4: Department offers job, completes paperwork

• Create the hiring proposal in eJobs. Ensure hiring proposal includes a detailed justification supporting selection of top candidate
• Attach interview notes and references to posting in eJobs
• Make contingent job offer to the selected applicant
• Conduct background check. Employee may not begin work until background check meets company standards
• Send a confirmation letter (printed from eJobs) to each new hourly employee. This letter confirms employment and start date, and makes the individual aware of the temporary nature of wage employment.
• Provide new hourly employee with important information on VCU policies and procedures. Give hourly employee the policy checklist (see also: onboarding) for new hires and have him/her sign to signify awareness of and intention to abide by university policies. 

Step 5: Department forwards paperwork to VCU Human Resources

• For new hourly employees: forward the completed PAF and related supporting documentation to VCU Human Resources through ImageNow.
• For current VCU employee taking a second (hourly) university job: after completing steps 1, 2, 3 and 4, forward completed PAF and related supporting documentation to VCU Human Resources through ImageNow.
• Learn more about how ImageNow works.

Note: VCU Health System employees cannot hold “second” jobs with VCU. Consult your HR Professional for special assistance with alternative employment options.

*Role title/code = position class title code in Banner; SOC title/code = OTC (federal Occupational Title Code in Banner)

Submit a Personnel action form (action codes CRD, CRL, or CRU) and a Wage Position Description form. Consult with your HR Professional on the process. 

Adjustments for wage employees are only allowed for change in duties. Submit a Personnel action form (action code CID) and a Wage Position Description forms. Consult with your HR Professional on the process.