December 2020

Published monthly, the Fiscal Administrators' News is where you can find the latest information regarding the Office of Procurement Services.

Table of Contents

Business Services

HEETF Purchases at RamTech

Departments that have received approval to purchase equipment from the Higher Education Equipment Trust Fund (HEETF) are encouraged to purchase Apple® computers, laptops, tablets and accessories through RamTech, VCU’s on-campus technology store. As an Apple Authorized Campus Store, RamTech offers education pricing on Apple laptops and desktops. RamTech also accepts departmental Banner index codes, thus eliminating the credit card fees and bank charges typically associated with P-Cards. RamTech provides free shipping for all departmental orders.

For questions, contact Erinn Budd at or 804-828-TECH.

Mail Services’ Holiday Hours

VCU Mail Services will be closed for the university’s holidays on December 24- 25 and January 1, 2021. Our facilities will be open December 21-23 and December 28-31 from 8 am- 12 pm on MCV Campus and from 10 am- 12 pm on the Monroe Park Campus.

All incoming mail will be sorted and posted to the mailboxes daily. All outgoing mail received before the facilities close will be processed the same day.

Departments currently receiving pickup and delivery services must contact VCU Mail Services in writing or by email to request services during the winter closing. Otherwise, mail deliveries will resume on Monday, January 4, 2021.

[Back to Top]

Grants & Contracts Accounting

Online Training Opportunities:

This month, we will be highlighting an NCURA YouTube Tuesday video on the topic of Cost Transfers.
NCURA YouTube Tuesday - Cost Transfers

Related VCU Cost Transfer training materials:

This year’s RAMS fall forum consisted of a series of five webinars focusing on the topic “Data and VC(you)U”. The recordings of the five sessions held throughout the fall semester are now available.

Please contact Cathy Short (Training Manager, OSP/G&C, ( with any research administration training related questions.

Current and Upcoming Certification Periods

The Quarterly Effort Period 06/10/20 - 09/09/20 recently opened for certification on October 15, 2020 and will conclude on December 14, 2020.

Prior Certification Periods

  • The Summer Semester Effort Period 05/10/20 - 08/09/20 contains effort statements awaiting certification. Effort Reporting will be in contact with the appropriate parties.
  • The Quarterly Effort Period 03/10/20 - 06/09/20 contains effort statements awaiting certification. Effort Reporting will be in contact with the appropriate parties.
  • The Semi-Annual Effort Period 12/10/19 - 06/09/20 recently ended on October 21, 2020. There are still effort statements awaiting certification and the effort team will be in contact with the appropriate parties.
  • The Semi-Annual Effort Period 06/10/19 - 12/10/19 still has effort statements awaiting certification. Effort Reporting will be in contact with the appropriate parties.

On behalf of Grants and Contracts Accounting and Effort Reporting, we appreciate your continued partnership and assistance. Thank you. Take care

[Back to Top]

Procurement Services

New SWaM Site Launched

Procurement Services is excited to announce a new Procurement Services SWaM webpage to accompany the new SWaMSearch feature, which we launched in November of this year. The new SWaM website provides a simplified visitor experience prioritizing crucial information, highlighting the new web tool, and offering helpful information to vendors and departments.

Visit the new Procurement Services SWaM webpage at

Year-End Check Run Calendar Available

Procurement Services has added Check Run Calendar to our website to help departments identify which days a check run will be completed. We will periodically update the calendar to reflect current and planned check runs so departments can plan accordingly.

You can find the calendar linked on the Accounts Payable Document Library.

[Back to Top]

Locations & Hours

Office of
Procurement Services

Mailing Address:
Box 980327
Richmond, Virginia 23298-0327

Physical Address:
912 W. Grace Street, 5th Floor
Richmond, Virginia 23284
Phone: (804-828-1077)
Get Directions »

Procurement Services is a
Scent Reduced Environment

For the health and welfare of our team please do not wear/use any personal hygiene or care products that contain a fragrance when visiting our environment.


Monday - Friday (8:00am - 4:30pm)


A valid VCU permit is required for parking in any of the campus lots. Metered parking is available in front of our office building.

24/7 Help Line: VCU-Park (804-828-7275) or
Find Visitor Parking Lots »

Virginia Commonwealth University | Office of Procurement Services

Glossary | Staff Directory | Contact Web Team | Text version  

Privacy | Accessibility  | Webmaster

Last updated:


View graphic versionView graphic version