Respond to an Invitation for Bid (IFB)

The IFB is a competitive bidding process used when specifications can be defined. Award of contract is made to the lowest priced responsive and responsible bidder. Responsive bids must include all required documentation and requested information.

Step by Step

  1. Obtain a Copy of the IFB

  2. Draft a Response

    Provide detailed responses to the requests for information specified in the IFB.

  3. Complete the Required Forms

    The following forms must be completed as part of the proposal package. Failure to include any of the required forms may result in an incomplete response.

    • IFB cover sheet with original signature
    • RFP_Website_Link_Appendix_1.pdf : PARTICIPATION IN STATE PROCUREMENT TRANSACTIONS SMALL BUSINESSES AND BUSINESSES OWNED BY WOMEN AND MINORITIES (SWaM-Certified firms do not need to complete)
    • All Addenda, if applicable
    • Price Schedule, if applicable
    • Any other requirements as outlined in the proposal
  4. Submit Bid

    Submit the original documents in accordance with the instructions specified in the solicitation Do not forget to supply an electronic copy, as requested.

    The official time used in the receipt of bids is that time on the automatic time stamp machine in Procurement Services. Bids received in the issuing office after the date and time designated are automatically disqualified and cannot be considered. The University is not responsible for delays in the delivery of mail by the U.S. Postal Service, private couriers, or the intra-university mail system. It is the sole responsibility of the bidder to ensure that its bid reaches the Procurement Services office by the designated date and hour.

For More Information

Contact the buyer listed on the solicitation.

Locations & Hours

Office of
Procurement Services

Mailing Address:
Box 980327
Richmond, Virginia 23298-0327

Physical Address:
912 W. Grace Street, 5th Floor
Richmond, Virginia 23284
Phone: (804-828-1077)
Get Directions »

Procurement Services is a
Scent Reduced Environment

For the health and welfare of our team please do not wear/use any personal hygiene or care products that contain a fragrance when visiting our environment.

Hours

Monday - Friday (8:00am - 4:30pm)

Parking

A valid VCU permit is required for parking in any of the campus lots. Metered parking is available in front of our office building.

24/7 Help Line: VCU-Park (804-828-7275) or
Find Visitor Parking Lots »

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