Replenish a Department Petty Cash Fund

VCU Treasury Reporting is responsible for the establishment and oversight of Department Petty Cash funds. Accounts Payable is only responsible for processing the replenishment of a Department Petty Cash fund to the department custodian.

Step by Step

  1. Complete the Petty Cash - Subaward Form

    Petty cash replenishments are made through a Petty Cash - Subaward Form. The Petty Cash - General Encumbrance Form should be signed by the Requester (Custodian) and Authorized Approver.

  2. Submit Petty Cash - Subaward Form and Original Receipts

    Department must maintain documentation of expenses paid out of the Petty Cash fund to include original receipts. Mail Petty Cash - Subaward Form and original receipts to Accounts Payable at Box 980327.

  3. Receive Reimbursement Check

    Custodian will receive a reimbursement check in their name mailed to their campus address. The custodian may cash the check at a bank branch or the University cashier's office. Please call ahead to the cashier's office at (804) 828-8774 if the check is for a large dollar amount.

For More Information

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Accounts Payable »
912 W. Grace Street, 5th Floor
804-828-1077 (ext 1)

Locations & Hours

Office of
Procurement Services

Mailing Address:
Box 980327
Richmond, Virginia 23298-0327

Physical Address:
912 W. Grace Street, 5th Floor
Richmond, Virginia 23284
Phone: (804-828-1077)
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Procurement Services is a
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