Guests are asked to adhere to the following policies:
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The rental cost for approved uses of the conference facility will be $300 per day Monday through Friday (all or part). We will consider requests for Saturday and Sunday, and the rental cost will be $350 per day (all or part). Prior to leaving the center, it is your responsibility to remove all food and beverages, place waste in the appropriate containers onsite (recycle or trash), return furniture to its original configuration, and turn off AV equipment. Please leave the space as you found it to avoid the assessment of additional costs for cleaning or repair. Failure to leave the property on or before 4 p.m. will result in additional costs to cover staff overtime.
Please remain in the vicinity of buildings, paths, lawns, and other maintained spaces. VCU assumes no responsibility for unauthorized access to other parts of the property, and all guests should be aware of minor (ticks, chiggers) and not-so-minor (snakes and deep water) risks associated with a walk into the woods or along the river. Please do not disturb the natural environment (plants or animals) or remove anything from the property. Please follow Leave No Trace principles (www.lnt.org) while a guest of the center.
We are an academic field station for researchers, instructors, students, and scientific collaborators who may be conducting research or educational activities while your group is on-site.
Per university policy, alcoholic beverages may be served only if a VCU police officer is present at the event. We can facilitate those arrangements but please note that there will be an additional charge for the officer’s time. Also per university policy, the possession or discharge of firearms on VCU property for any reason is strictly prohibited.
Watch for vehicles entering and exiting our property at the Route 5 entrance and avoid areas designated for construction vehicles. Please “STOP” for cyclists as you approach the Capital City Bike Trail, which crosses our road at the front gate, and do not exceed 15 mph on our roads.
Facilities will be reserved on a first-come basis, with priority given to uses related to VCU’s academic mission. Unfortunately, we are not able to accommodate all requests that we receive.