The following is a list of general formatting guidelines for stationery items:
- VCU and VCU Health stationery follow AP style.
- All ampersands (&) must be spelled out (i.e, and).
- Suffixes (Jr., III, etc.) should be formatted without commas: John F. Smith Jr., MD, MBA.
- A listing for fax, email, parent department and building name are optional for stationery items.
- When two departments are listed for joint appointments, they should be formatted one of two ways:
- Department of _____
and Department of _____
- Departments of ___ and ____ [if space permits on one line]
- All email addresses should be in lowercase.
- Remove periods from all credentials (i.e., PhD).
- Full name or nickname allowed but not in quotation marks or parentheses.
- Pronouns are optional.
- Web addresses should be formatted as vcu.edu or vcuhealth.org. Don’t include www, http:// or https:// unless the URL will not work without them.
- Credentials are allowed on the first line (bolded line) of business cards only.
What to avoid
The following may not be included on stationery items:
- Abbreviations (few exceptions)
- Additional graphics or logos
- Resume-type references (i.e., Habla Espanol on business cards should be changed to Spanish Translator so it is a title)
- Taglines, slogans or other marketing/promotional phrases
- Titles before names (Dr., Mrs., Mr.) except for clergy, military and police (Rev., Sergeant)
- VCU or VCU Health before department, division, office, program and other group names