To schedule a Zoom meeting, log into the portal at vcu.zoom.us and under the "Meetings" tab, click on "Schedule a Meeting."
This will create an event page where you can customize your meeting settings as desired.
First, you'll want to give your meeting a name to make it easier to keep track of. It could be a class name, like PSYCH 101, or something descriptive like "Interview with Dr Smith." If you're in a hurry, the default title "My Meeting" will do, but if you have a schedule full of meetings with that same name, things will get confusing, fast.
Next, enter the date and time for your event. Note that by default, the meeting duration is set to 1 hour, but this does NOT mean your meeting will be cut off at that point. This is just for the purposes of creating calendar entries and generating invitations that give your guests an idea of how long you expect the meeting to take.
The "recurring meeting" option is useful for scheduling a single Zoom meeting to support a semester-long class. Checking the box brings up multiple options:
Zoom recurring meeting setting [View Image]
You can set the meeting to recur on a daily, weekly or monthly basis, on as many days of the week as you need. For the end date, either plug in the calendar date when your class meets last, or choose to repeat for 18, 36 or however many class sessions you'll conduct.
This will generate a single link your students can use to find your class all semester long. On your "Meetings" tab, you'll see a listing for each meeting occurrence, but all of them will have the same Meeting ID number and "Join" link.
Also, note you have the choice of either assigning a unique ID number to your meeting or using your Personal Meeting Room number (which never changes). Unique numbers provide greater security, but doing everything on your PMR takes any guesswork out of where to find your meeting, so it's up to you which option to take.
It's always good practice to apply a passcode to all your meetings, to protect against Zoombombers. Zoom will suggest a default passcode, but you can create your own if you like. It just needs to be at least 10 characters long.
When you schedule a new zoom meeting, during setup you will have the option to record your meetings to the cloud.
Students will find cloud recordings in your Canvas course in the Zoom tool under the 'Cloud Recordings' tab. You must manually publish cloud recordings before students can see them in Canvas.
To publish cloud recording in Zoom, select the 'Zoom' tool link in the course menu, then click the 'Cloud Recordings' tab. Find the recording you'd like to publish, then click to toggle the 'Publish' button ON.
A picture of the zoom cloud recording page [View Image]
When you click to toggle the 'Publish' button ON, the recording will become visible to students when they go to the 'Cloud Recordings' tab. You can also unpublish recordings by toggling the button OFF, and you can delete recordings.