Zoom Transcriptions (for Zoom Cloud and Kaltura)

One of the great things about Zoom’s “Cloud Recording” option is the ability to create text-based transcriptions of your meetings. In order to use the feature, you’ll want to check your account settings under the “Recording” tab and make sure “audio transcript” is enabled. When you’re ready, launch your meeting and choose the “Record to Cloud” option […]

Using advanced Kaltura features for Zoom Cloud Recordings

All VCU users with access to Zoom’s Cloud Recording feature (ie: anyone not attached to a department governed by HIPAA regulations) will have their videos automatically backed up to VCU’s Kaltura server at vcu.mediaspace.kaltura.com By adjusting your default Zoom account settings, you can take advantage of Kaltura’s ability to synchronize multiple video sources for a […]

Understanding “Waiting Room” settings

You probably already know that the Waiting Room feature is a great way to control access to your meetings and prevent disruptions by unwanted guests. However, you may not be familiar with all the ways you can tailor the settings to fit your meeting needs. In order to use the Waiting Room, you’ll first need […]

Closed Captions and Live Transcriptions

As of Feb 1, 2021, the “live transcript” option has been added to the VCU Zoom account, making it possible for users to include live captions in their meetings. (NOTE: It appears this feature may be unavailable to users from departments assigned to VCU’s HIPAA-regulated sub-account. For those users, a workaround is available through an […]

A note about student access to Zoom

Zoom accounts are available to all currently enrolled VCU students who log in at vcu.zoom.us with their eID and VCU password. You don’t actually need an account to attend Zoom-based classes or meetings hosted by others, but it will be necessary to have one if you want to host your own meetings. After separating from […]

Improved “Breakout Rooms” Options

With the latest version of the Zoom client, meeting co-hosts are given the same capabilities to control Breakout Rooms as hosts. Co-hosts may launch or end Breakout Rooms, assign participants, etc, all functions previously reserved for the host only. In addition, it is now possible remove specific participants from Breakout Rooms without having to close […]

The Trouble With Chromebooks

A number of users have experienced difficulty using Chromebooks to participate in Zoom meetings. For one thing, they’re unable to enter Breakout Rooms by choice, or even to be manually assigned to them by a meeting host. The Zoom Support team has advised us that this issue and others stem from the comparatively primitive nature […]

Setting A Time Frame to “Join Before Host”

“Join before host” can be a useful feature for Zoom meetings, but until now, it meant a meeting could be started whenever anyone clicked on the “join” link, even if your planned start time was was still far off in the future. Now, Zoom has updated the feature to allow you to specify how soon […]

Using the Language Translation Feature

The “Language Translation” feature has been enabled for VCU Zoom users. With it, you can provide non-English speakers with a real-time translation to the language they need. As host, you’ll need to enable language interpretation when you schedule your meeting. The feature requires the cooperation of a meeting participant who act as an interpreter. It […]

Participants Can Choose Breakout Rooms in Zoom 5.3.0

The latest version of the Zoom desktop client adds the ability for meeting participants to place themselves in Breakout Rooms. With Version 5.3.0, the meeting host can decide from three choices when using Breakout Rooms: (1) allow Zoom to randomly assign participants into a designated number of rooms, (2) let the host manually make the […]

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