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Physical Plant

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Physical Plant

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The Physical Plant Division is dedicated to providing timely, quality workmanship and service delivered in a cost-effective manner to support the university’s mission.

Goals and guidelines

To be the facilities maintenance and service provider of choice to our customers.

Financial information

What is funded by the Physical Plant?

The Physical Plant receives an annual budget that provides for routine day-to-day building and grounds maintenance, operations and utilities to university facilities that are supported by education and general funds.

What do departments pay for?

Department-initiated renovations, department-related equipment repairs, office furniture repairs and special or extra (beyond basic day-to-day) services are the responsibility of the requesting department to fund.

Types of charges

For work performed by Facilities Management, the requesting department will be billed the actual cost of labor, materials, equipment and contractor cost. If contractor services are procured, the requesting department will be charged an 8 percent (PPD) or 13 percent (University Renovations) overhead rate. The overhead rate includes but not limited to contract administration oversight, scope of the work equipment selection, review of bids, contractor submittals, final inspection, and commissioning, proposal review, and invoice management.

Physical Plant labor rates

Rates are usually calculated in June, when the new overhead rates and salary increases are known for the upcoming fiscal year. Review the published rates.

How will departments be billed?

Each department submits work orders though Facilities Self Service and are assigned a unique work order number for cost-accounting purposes. Charges are billed to departments bimonthly through the university’s financial reporting system. Facilities Self Service also has reporting capability available for customer use.

If the service is approved by the individual department, permission to charge the department’s budget account will be requested.

Specific questions concerning billing should be directed to Facilities Management’s Financial Services at (804) 828-2158.


Small projects and service work

Physical Plant can provide estimates for small projects and service work. Request for estimates are made via Facilities Self Service.

Major renovations

Estimates for major renovations are provided by University Renovations. Please make your request for this service through Facilities Self Service.

Contact us 

Phone: (804) 628-5192
Email: askfmd@vcu.edu
Fax: (804) 828-2857

Virginia Commonwealth University
Division of Administration
700 W. Grace St., Suite 2200
Box 842502
Richmond, VA 23284-2502
Page last updated 04/8/2020 | Edit

Customer Service: (804) 828-9444
Administrative Office: (804) 828-9647
Email: askfmd@vcu.edu
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