Intended for hiring managers: When you launch a search, there are some initial decisions to consider immediately. It will be helpful to reach out to your HR Professional immediately to assist you with the search. Schedule a meeting to review the following:
Sample Proposed Search Timeline
Intended for anyone involved in the search. These are sample dates to provide realistic allotted time frames for each phase of the search process. It is helpful to create the timeline early in the search process, so that the anticipated hire date is realistic and those involved in the search (committee, candidates, participants in on-site interviews) can plan in advance.
By May 17
May 17 - July 1
Week of July 8
Week of July 15
Week of July 29 and Aug 5
Week of Aug 12
August 19 - September 27
Initial Search Committee Meeting
Intended for search chair: You can utilize this agenda when planning your first search committee meeting
This guide is intended for hiring managers. These are points to cover when providing a charge to a search committee.
Welcome and thank the committee:
Describe the ideal candidate:
This guide is intended for:
Search committee responsibilities
Tips for active recruitment
Confidentiality and Conflicts of Interest
Please see the Search Committee Integrity and Ethics overview for more information
Keep diversity in mind throughout the search process
The search committee is responsible for the preliminary work of creating a diversified pool of qualified applicants and for screening candidates for the position. Please make sure to:
This guide is intended for search chairs and search committee members. Review this to ensure you fully understand the importance of confidentiality in a search, as well as how to handle potential conflicts of interest.
The work of the search committee necessitates confidentiality* of information about candidates and their employing institutions in order to attract high quality finalists, to avoid putting the candidate’s current position in jeopardy, and to protect the integrity of Virginia Commonwealth University. Search committee members:
*Note: During the search, if any issues arise around discrimination, unethical behavior on the search committee, etc., the concerns may need to be reported to the appropriate office (ie Equity and Access Services, Integrity and Compliance, Human Resources). The university will make reasonable efforts to protect the privacy of participants in this process while also taking into consideration the need to gather information to assess the report, to ensure due process and to take steps to eliminate discrimination and retaliation, prevent its recurrence and remedy its effects. Please see VCU’s Preventing and Responding to Discrimination Policy for more information.
Conflicts of interest
Search committee members can ensure they are fair, accurate, honest and responsible in their management of information germane to the search by:
The chair should ensure that only the search committee is involved in conversations around candidates, who moves forward to interviews, etc. Undue influence from other stakeholders is not appropriate.
If a search committee member cannot remain fair or impartial to a candidate, they should recuse themselves from the committee discussions regarding the impacted candidate. Failure to notify the chair and committee of conflicts of interest could lead to a complaint of an unfair hiring practice and may result in removal from the committee, participation on future search committees or voiding of the current search.
This guide is intended for hiring managers. If you decide to utilize a search firm, please contact your HR Professional to partner with VCU’s Talent Acquisition team immediately to assist you with selecting the firm, reviewing the contract, and providing other support. This guide can be helpful if you decide to work with a search firm.
Once the contract has been signed, consider and provide the following to the search firm:
III. Working with the VCU talent acquisition team
VCU’s Talent Acquisition Office is an internal executive search group comprised of a team of recruiting and search associates dedicated to identifying and attracting exceptional leaders to Virginia Commonwealth University. We will support your executive and leadership searches in a myriad of ways to help you find exceptional talent for VCU. Please find a high level overview of the support we can provide below.
Schedule and support initial meetings
Resume Review Meeting / Prospect Review Meeting
End of Search