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Conference Services

A one-stop shop for on-campus summer conferences

Announcement

VCU and VCU Conference Services have continued to monitor the coronavirus COVID-19 pandemic over the past year. The health and safety of our VCU community, faculty, staff and students remain our top priority. After careful consideration, we have determined that summer 2021 conference housing will only be available to VCU students enrolled in VCU summer courses. 

VCU students eligible for summer housing will meet one of the following criteria: 

  • Enrolled in a VCU summer course (Online or in-person, for any session, with any number of credits)
  • Enrolled in a VCU Summer Program requiring enrollment in a for-credit course

Unfortunately, at this time, non-VCU student adult and youth groups, camps, and conferences cannot utilize on-campus housing for summer 2021. Information about the university's One VCU: Responsible Together plan for a phased return to campus is available at together.vcu.edu.

If you feel your program meets one of the above requirements, please contact us by email at conferences@vcu.edu. Our sincere hope and plan are that we will be able to transition back to more camps and conferences for Summer 2022. 

About VCU & Richmond

As you plan your next conference or event, learn more about VCU and what makes Richmond, VA an ideal place to host a gathering. Our services include event logistics, from booking meeting and event spaces to procuring audiovisual equipment and event security. We also work with external vendors and Facilities Management on services including equipment rentals, staging, setup and more. Our team can secure gym access with Recreational Sports and provide fax or telephone services as needed.

Housing

On Campus: We have several different types of residence hall accommodations located conveniently on the Monroe Park or MCV campuses. Residence hall amenities include unique floor plans, air conditioning, internet access, laundry access, optional linen packages, kitchens and 24-hour security. With options of single or double rooms, traditional rooms, suites, or apartment-style living, we can find the perfect match for your conference and budget needs.

Off Campus: Want to stay a little farther away? We can arrange a room block for you at a nearby hotel. Our relationship with multiple hotels in the area allows us to assist in securing the best possible room rate for your group.

Catering

Whether you are hosting an elegant dinner, throwing a celebratory luau or merely providing a coffee break for your participants, VCU Catering can meet your needs.

VCU’s catering staff takes pride in offering an array of food and beverages designed to meet the needs of any conference. Options range from box lunches and picnics to buffets and plated meals. VCU Catering and our staff work hand-in-hand to create incredible menus and the perfect atmosphere for any conference.

All catering contracts arranged through us give you access to VCU’s experienced catering staff, including a seasoned executive chef, skilled servers, an artistic pastry chef and a dedicated catering manager.

Conference sponsors may choose to use other caterers from the metro Richmond area. We have established strong relationships with many of Richmond’s finest and can gather bids for your catered function.

Parking

We work with VCU Parking and Transportation to provide visitor parking. Daily and hourly parking is available at the West Broad Street Parking Deck, West Cary Street Parking Deck, West Main Street Parking Deck and 8th Street Parking Deck. Our team will make parking arrangements and can even charter a bus for your event.

Dining

With central locations on campus, VCU’s dining centers provide easy access to retail food options within walking distance of your meeting location and residence hall.

The Shafer Court Dining Center features all-you-can-eat buffets for breakfast, lunch and dinner. A wide selection of entrees is available for each meal, including vegetarian options.

VCU Dining Services extends every effort to accommodate special dining needs and requests with advance notification.

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