Procedure Statement and Purpose:
Only under special circumstances will a Canvas administrator add an instructor to someone else’s course.
If the instructor who set up the course is still employed at the Virginia Commonwealth University, the person that needs to be added should contact that instructor and ask to be enrolled in the course.
If the instructor is no longer available (deceased, no longer employed with the University, or cannot be located), then the Dean of the School (i.e., the dean of the School of Nursing) or equivalent can request another instructor be added to a Canvas course. Please see the Intellectual Properties Policy in regards to content that resides in a course and ownership of that content. The Dean, not Canvas Administrators, assumes the responsibility for enrollment of an instructor in a course.
Within the request, it must include the eID of the user(s) who need to be enrolled, what Course ID (i.e., MISC-101-001-FA2021), and what role they should be given (i.e., Teacher, Student, TA, etc.)
Who Should Read this Procedure?
Faculty/Teacher users of the Canvas system
The first step, when possible, it is always preferred that the instructor who is the owner of the Canvas course manually add the additional instructor(s) to the course themselves. Click here for instructions.
If the request is for a course with an instructor who is no longer available (i.e., deceased, left the university, in the hospital, left the country, etc.), the request must come from the Dean of the School where the instructor was located. An email should be sent to email@example.com with this request. The email should include an official request to enroll a user as an instructor, the user's eID, and the entire course ID of the course they need to be enrolled. If possible, the instructor whose course this belongs to should be copied on this email as well so that they are aware of what is happening. If deemed necessary, a member of the Learning Systems staff will contact the Dean via phone and/or email to verify that he/she is taking responsibility for the addition of an instructor to the course. Once verified, the Canvas administrator will then make the change.