Students register for courses in accordance with their enrollment classification (undergraduate, graduate, nondegree-seeking). Changes to a student’s registration status could have an impact on the receipt of financial aid and tuition refunds.
All students, both on- and off-campus, should be familiar with the university's academic regulations, which take precedence over individual program policies and guidelines. Students enrolled in undergraduate programs should review the university bulletin for undergraduate-only regulations and graduate students should review the bulletin for graduate-only regulations.
- Fall and spring semesters: The first week of classes(Add/Drop has been extended for Fall 2020, please check the Academic Calendar for the new dates.)
- Short and nonstandard courses: The day following the first day of a given class
- Summer courses: The day following the first day of a given class
- Intersession courses: End of day on the first day of class
Cancellation of registration
Cancellation of registration must be completed before the end of the add/drop period. To cancel registration, a student must drop all classes using the Enrollment Cancellation Request form. Refunds are issued in accordance with procedures described under the refunds section in the Tuition, fees and expenses section of this bulletin. For readmission guidelines, consult the Admission to the university section of this bulletin.
After the add/drop period and through the end of the first 10 weeks of the semester, students can withdraw from classes using eServices. Failure to withdraw from classes by the end of the first 10 weeks of classes could result in failing grades. For short and nonstandard courses, the final withdrawal date is the day when one-half of the course has been completed.
If administrative withdrawals are assigned by the faculty for a course that a student has never attended and the student has supporting documentation, the student can petition to the Academic Regulations Appeals Committee to change the withdraw to a drop. Students should contact their dean’s office to initiate the process.
Medical Leave of Absence
In certain circumstances, where a student’s health condition impedes their academic progress, a student may decide they need to temporarily leave the university to focus appropriate attention and effort on the treatment and recovery necessary for a healthy return to their academic pursuits. In these cases, the student may petition the dean of students office in the Division of Student Affairs for a medical leave of absence from all courses prior to the last day of classes as published in the VCU Academic Calendars, and before a final class grade has been assigned and/or posted to their academic record.
Repeat course option
Students who earn a D or F in a course may repeat the course and request that only the better grade be counted toward their cumulative GPA. This option is available only for undergraduate courses, and can only be used once per course. The removed grade will still appear on the student’s academic record, but will not influence their GPA. Students must submit a Historical Repeat Course Option form to request this option.
A hold is a block that prevents students from either registering for classes, accessing their student records or both. Students may view their holds on eServices. To get a hold removed, contact the department that placed the hold and make arrangements to have it removed. If a hold prevents dropping or withdrawing from courses, contact Records and Registration at firstname.lastname@example.org to request a drop or withdrawal.
An override allows a student to bypass class size, major restrictions and time conflicts. Overrides can usually be obtained from the course department chair. For courses offered by the School of Business, however, if you are a business major or business foundations student, please contact your academic advisor. If you are not in a VCU business program, submit your request to go.vcu.edu/override.
More than 19 hours is considered a course overload for undergraduate students, and more than 15 hours is considered a course overload for graduate students. Students must present an Overload Approval Form to Records and Registration in Harris Hall before they are allowed to register for an overload.
Overload for tuition purposes
A block undergraduate student enrolled for more than 18 credits during any semester will be charged a tuition overload fee. A graduate student enrolled for more than 15 credits during any semester will be charged an tuition overload fee