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The subsequent sections serve as a guide for common faculty processes and actions taken in eJobs. Additional resources for human resources professionals/associates can be found on the Faculty HR website. For information on signing into eJobs, modules and terminology please see eJobs Overview


About User Groups

Various user groups have been established to accomplish the work flow process required by the faculty search and pay procedures. Users may be assigned to more than one user group if they have multiple responsibilities within the process. Users will forward actions to the next management step of each process for electronic approval within the system. For compliance and audit purposes, all users will be responsible for obtaining all internal approvals before initiating actions in eJobs. User responsibilities also include the following:

  • Certification of appropriate review and approvals (e.g., department/unit head or chair, dean/vice provost and/or vice president, etc.) throughout the entire faculty recruitment and selection process.
  • All required supplemental documents must be attached in the Supplemental Documentation section of eJobs.
  • Maintenance of documentation in departmental personnel files or in the Documents section of eJobs verifying authorizations. This documentation is subject to audit review for three years after a position is filled or closed.
  • Assisting other approvers in the faculty action approval workflow with access, process questions, etc.

User groups are roles by which the system identifies the actions a user is allowed to perform. Various user groups have been established to accomplish the work flow process required by the faculty search and pay procedures. Users may be assigned to more than one user group if they have multiple responsibilities within the recruitment process. Users will forward actions to the next management step of each process for electronic approval within the system. Certain actions may require that you switch between user groups. Depending on the user group you are logged in to, you will see the menu options that correspond to your user permissions. Below are descriptions of the user groups associated with faculty actions:


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