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About User Groups

User groups are roles by which the system identifies the actions a user is allowed to perform. Various user groups have been established to accomplish the work flow process required. Users may be assigned to more than one user group if they have multiple responsibilities within the recruitment process. Users will forward actions to the next management step of each process for electronic approval within the system.

Certain actions may require that you switch between user groups. Depending on the user group you are logged into, you will see the menu options that correspond to your user permissions. The user group that you are currently logged into will show in the upper right corner. To change your user group, click on the current group and select from the drop-down menu. Once you have selected a new user group the system will refresh and change your access to that user group.

USER GROUP

ACTIONS

Hiring Manager

  • Initiate position establishment and submit to HR Administrator.
  • Initiate a posting and submit to HR Administrator.
  • Change applicant status until hiring proposal begins.
  • Initiate hiring proposal and submit to HR Administrator.
  • Initiate position description revisions, pay actions and temp pay and submit to HR Administrator.

HR Administrator

  • Initiate position establishment and submit for approval.
  • Initiate a posting and submit for approval.
  • Initiate hiring proposal and submit for approval.
  • Change applicant status after hiring proposal begins.
  • Initiate position description revisions, pay actions and temp pay and submit for approval.

Reviewer

  • Can review and return an action in workflow or submit to HR Consultant/Professional for approval.
  • Can cancel an action before the action reaches final approval.

HR Consultant/Professional

  • Can review and approve or return an action in workflow.
  • Can cancel an action before the action reaches final approval; can change the status of any action at any status before it reaches final approved status.
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