DocuSign eSignature
DocuSign eSignature is the university’s electronic signature solution for its legally binding agreements, contracts, and standard VCU business forms. All VCU DocuSign use is for VCU business use only.
DocuSign is not a long-term storage solution. Please familiarize yourself with the DOCUMENTS TO BE REMOVED (envelope purge) process.
Versions
VCU has two versions of DocuSign available for use: Standard and Part 11
Part 11
The Part 11 site is to be used only for studies that need to comply with federal regulations.
https://ts.vcu.edu/askit/university-resources/docusign/fda-part-11-getting-started/
Standard
The Standard site is for general university use. All VCU policies apply to DocuSign system use. Additionally, please note that the storage, processing, and transmission of the following are prohibited:
- Code of Federal Regulations Title 21 Part 11 (FDA CFR 11); Permitted in the **Part 11 site
- Controlled Unclassified Information (CUI)
- Covered Defense Information (CDI)
- Export Administration Regulations (EAR)
- Federal Information Security Management Act (FISMA)
- International Traffic in Arms Regulations (ITAR)
- Payment Card Industry Data (PCI)
https://ts.vcu.edu/askit/university-resources/docusign/getting-started/
Applicable Policies
If you have questions about your data classification, please visit the Data Management System at https://dms.vcu.edu, or contact the VCU Information Security Office at infosec@vcu.edu. If you are interested in using a dedicated DocuSign site for one of the prohibited data types, contact the VCU Docusign support team at docusign@vcu.edu.
Applicable university policies include, but are not limited to:
Training
All DocuSign training is provided through free Docusign University instructor-led webinars and self-paced courses. Please review the VCU DocuSign Training Roadmap and complete all DocuSign University training--in the order presented--prior to using DocuSign in a live business process.